Handle all your payments securely from your Business Central

 

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Monjasa
Egmont Publishing
Energistyrelsen
Interflora Danmark
F. Engel
Compass Group Danmark
Message A/S
Agri-Nordcold - DK

One payment journal for all your payments

Manually filing, sending, and cross-checking company payments with your bank is time-consuming. Dealing with multiple payment journals is a headache and can overcomplicate a simple payment, leaving you confused and open to the risk of errors and disrupted payment flow.

Continia Payment Management is an online payment solution that gives you a clear overview of all your vendor, employee, and customer payments and credit memos directly from Microsoft Dynamics 365 Business Central. You can manage all your online payments from different bank accounts and in foreign currencies from the same payment journal and initiate bulk payments. 

Before sending your payments to your bank, you can swiftly approve them. Just click once to export it to the bank. Once exported, you can view and follow your payment status easily.

Key features that add value to your workday

Direct communication

Communicate with your bank and exchange payment details directly from your Business Central for faster payments. Send your payments, receive bank statements and status updates, download exchange rates, and automatically import your files securely. Click below to find out if your bank enables direct communication.
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Automatic reconciliation

Optimize your match rate with Statement Intelligence. This feature automatically reconciles your bank account statements during the import process. It also allows you to set up bank reconciliation rules in Business Central to create new journal lines and match ledger entries that may contain inadequate information.
Read more

IBAN lookup

Say goodbye to failed international transactions. Automatically generate your vendors’ bank account details by entering their international bank account numbers. Using IBAN lookup, you can save time and ensure all bank account information is correct and their IBAN is validated.

Approval workflow

Set up a secure payment approval workflow for your payments to vendors, employees, and customers. Approve lines individually or in batches, auto-detect amounts under a certain limit where approval is unnecessary, and enhance your payment security with added bank account verification to prevent payment fraud by malicious actors and errors.

Summarize payments

No more costly individual payments - summarize several of your payments to the same employee, vendor, or customer to reduce your overall banking fees. By summarizing your payments, you'll only pay a single transfer fee, helping you save a large amount of money in the long run.

Payment service providers

Keep track of electronic customer payments and get a clear overview of all your customer's transactions and associated fees from third-party payment service providers. With Payment Management, you can effortlessly match sales orders to your customer’s e-payments.

Payment service providers 

With the Payment Service Provider module, you can keep track of your customer's transactions from third-party payment service providers, such as: 

  • Amazon
  • Paypal
  • Klarna
  • Adyen
  • Mollie
  • bol.com

We're continuously working on adding support for new payment service providers. If your preferred PSP is not listed yet, please get in touch with us to learn more about the possibilities.

Feature overview

  • Essential
    Create and send payments to the bank
    With the Essential module, you can create payment proposals and manually send the payments to your bank via a file. With the module Direct Communication, you avoid having to handle the files manually.
    Manual communication via files
    Export payment files and subsequently load them into the bank's payment system. The payment files are validated to comply with the banks' requirements for file formats, preventing frustrating errors upon loading files to the bank. File formats, payment methods, and validation rules for payments are continuously updated with Continia Online.
    Create several payment journals
    Create multiple payment journals for electronic payments, e.g., a journal for each bank account from which payments are made.
    Individual setup of payment drafts
    Define a series of settings to decide how the payment is executed in the payment journal.
    Pay from the same journal
    Unlike the standard version of Business Central, payments to all bank accounts can be created on each payment journal, even from accounts in different banks. For a simpler overview, you can summarize all payments in the same payment journal.
    Reconcile all payments with a unique transaction ID
    All payment entries are marked with a unique transaction ID. This transaction ID follows the payment through the system from the moment you make a payment to receiving it again on the electronic account statement from the bank, where the entry must be reconciled.
    Auto-completion of payment ID
    When you receive a purchase invoice with a payment slip, they have a unique Payment ID (OCR line) which is usually entered on the purchase invoice. If you have created a template on the vendor for calculating the Payment ID on the purchase invoice, the field will be filled in automatically on the payment. When using Continia Document Capture, the Payment ID is transferred automatically.
    Quality payment validation
    The comprehensive validation engine and error log provide a high level of quality assurance, so you can safely send your payments to the bank while minimizing the risk of payments failing.
    Summarize payments per vendor
    Summarize multiple payments to the same vendor. This can be advantageous if your bank charges high fees on individual payments. Upon summarizing the payments, a notification is created that documents to the vendor what has been collected, i.e., which invoices and credit notes that the payment covers.
    Overview of payment journal
    Once a payout journal is created, you can see the status of each payment (displayed in both text and color) and filter the payments by their status. The lines can subsequently be processed in batches.
    Reconcile vendor payments based on the unique payment ID
    With Payment Management, all payments will automatically generate a unique payment reference ID that accompanies the payment to the bank, and with back to the bank account reconciliation journal via the account statement. Based on the unique payment reference ID, it is possible to ensure a correct settlement.
    Automatic deactivation of Continia solutions when copying companies
    All Continia solutions are automatically deactivated when a company is copied so incoming documents aren’t incorrectly routed.
    Automatic creation of payment suggestions in the payment journal
    Payment suggestions are automatically created in the payment journal and ready for processing.
    History
    See what has happened to a payment after it has been created in the payment journal. You can follow the payment statuses on the individual payments.
    Import bank account statements
    Bank account statements are imported into a standard journal for account bank reconciliation. Upon loading, Payment Management ensures that bank data in the digital printout is mapped correctly into the bank account reconciliation journal, thereby eliminating the need to manually map data to the correct fields.
    Statement Intelligence: Automatic bank reconciliation
    When the bank account statement is imported, Statement Intelligence automatically finds the corresponding bank records. If there is no direct match, a possible match is proposed if there are several options. Suggestions for counter-posting are created automatically if the bank posting can’t be found, such as payments, interest, fees, and more.
    Reconcile customer payments in a few steps
    When the account statements are loaded into Business Central for a given period, Payment Management has already closed and posted the customer records. Statement Intelligence finds all customer payments, whether they are account transfers or in another format, including foreign payments, and creates these items on the payment document.
    Send email payment notifications from payment journal
    Send email payment notifications from payment journals to vendors, customers, or employees. Send it manually, on posting, or using a job queue.
    Set up reconciliation rules
    Set up reconciliation rules for bank accounts, vendors, customers, and employees, to enhance matching.
    Advanced tolerance setup for reconciliation suggestions
    Advanced setup for tolerances either based on percentage or amount.
    Multiple statements in same bank account reconciliation
    Import several statement files into the same bank account reconciliation.
    Multiple statement files import
    Import several statement files at the same time.
    Aggregation periods in bank account reconciliation
    Set up aggregation period to either a week or a month, and automatically start the new period in a new bank account reconciliation.
    Pre-validation of payment information before document approval with Document Capture
    Validate payment information against bank requirements before document approval.
    Support for manual communication: JP Morgan, HSBC Global, Royal Bank of Scotland (England)
    Manual communication is possible for UK localization
    Continia Hub
    Access a central in-app assistance hub designed for convenience and user feedback.
  • Direct Communication
    Direct communication with banks
    Download deposit files and bank account statements from the bank, as well as import bank account reconciliation files directly from Business Central automatically and without having to save the files locally first. The ability to communicate directly with the bank from Business Central helps to increase security in the company, while eliminating the risk of errors.
    Handle failed payments directly in Business Central
    The payments are approved in Payment Management and sent to the bank's online system, in one step and without leaving Business Central (or approved in the bank's online system).
    Status notification for received payments
    Status notifications are sent immediately upon sending payments. If there is an error in a payment, you receive a detailed description of what the error is, and you can correct the error directly in Payment Management, after which you simply send the payment away again. You do not have to log in and find them in the bank's online system.
    Automated imports
    Fully automate all imports of cash receipt files, statements files, and status updates in the Payment Journal.
    Safe and easy bank connection and bank information sharing
    Share all bank information between companies in the same environment. It can be done on the bank card or when using the Assisted Setup Guide if the IBAN matches an IBAN in another company.
    Support for Direct Communication with ABN Amro in the Netherlands
    Direct communication is possible for NL localization
    Support for direct communication: Barclays, HSBC Global (England)
    Direct communication is possible for UK localization
  • IBAN Lookup
    Generate bank account details based on IBAN
    The information provided by the specific bank is automatically created by Continia Payment Management. This saves you time by not having to obtain the necessary information yourself, while ensuring that the IBAN number is validated, and that the bank account information is filled in correctly. This can be beneficial when you need to set up foreign bank accounts where bank information can be difficult to access.
  • Payment Approval Management
    Secure and safe approval process
    Ensures your files are always safe and secure throughout the approval process.
    Approve single lines or in batches
    Specify whether statement lines must be approved individually or if the entire batch must be approved as one.
    Approve in Business Central
    Approve vendor, customer, and employee payments inside your Business Central and Payment Journal.
    Approve, reject, or delegate approvals
    Approve, reject, or delegate your pending approvals to others as needed.
    Approval reminders
    Automatically send emails to approvers to notify them that they have pending approvals.
    Approval flows
    Set up approvals based on pre-defined approval flows. Send to a specific person or send to all approvers. Define the order based on spend limit.
    Automated approvals
    Specify the maximum amount of a journal batch or line to determine whether payments are automatically exported to the bank. E.g., automatically approve payments under $100.
    Field restriction
    Choose to protect sensitive fields or all fields during the approval process, e.g., Name, Address, IBAN, SWIFT, Currency Code, Branch No., and Account No.
    Bank account verification
    Prevent fraud and errors with verification of new or changed vendor, customer, or employee bank account Information.
    Required number of approvers
    Define the exact number of approvers required from a list for your payments to proceed through the payment process.
  • Payment Service Provider
    Customer electronic payments through a third-party provider
    Handle customers' electronic payments through a third-party provider from, for example, a webshop.
    All information regarding the customer payments
    Get all information regarding the payments in one single file.
    Handle fees & commissions accurately and efficiently
    Full transparency in the fees and commissions from the Payment Service Provider.
    Payment data from marketplaces and third-party payment providers
    Payment data from marketplaces and third-party payment providers.
    Predefined templates for Payment Service Providers
    Predefined templates are available with all transaction types for each supported Payment Service Provider.
    Work with the payments in the cash receipt journal
    All lines are loaded into the cash receipt journal and are matched or split into different accounts based on payment service provider templates.
    Easy match from external payment reference
    Each line is easily matched using the External Payment Reference on the customer ledger entry.

Get started today with your free trial

Take Payment Management for a test drive. Find out how much time you can save by downloading your free trial today! 

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Documentation

Please note that there are two different versions of Payment Management:
Payment Management APP edition compatible with BC15.
Payment Management FOB edition compatible with NAV/BC14 and older.
Minimum requirements for the APP on-premises versions
Minimum requirements for the APP online versions
Minimum requirements for the FOB versions

Version overview

On-premises customers can benefit from upgrading to newer versions and experience greater value from the latest functionalities, updates, technical improvements. Get an overview of upcoming and already released features here.
Version overview
Solution roadmap

User guides

Take a look at selected user guides and information about the banks and payment methods that Payment Management support, both in Denmark and other countries.
User guides
Supported banks and payment methods