- Solutions
- Expense Management
Simplify employee expense reporting in Business Central
and get a real-time overview of employee spending.
- Let users submit expenses and mileage on the go
- Get faster approvals through a dedicated web platform
- Improved expense overview in Business Central
Automate your employee expense tracking
Effortlessly track, report, and manage employee expenses in real time with Continia Expense Management—a solution fully embedded in Microsoft Business Central that streamlines your entire expense process.
Eliminate the headaches of manual data entry, Excel sheets, and physical receipts. With AI-powered receipt scanning, quick approvals, and dedicated mobile and web tools, employees can easily upload receipts via the Continia Expense Mobile App or Expense Portal, while managers handle approvals in the Continia Web Approval Portal. Plus, with automated corporate credit card transaction imports, you gain instant visibility and control over employee spending.
Simplify and automate your expense management process so you can stay focused on what truly matters.
Key features that add value to your workday
Explore how Continia Expense Management can help elevate your Business Central expense processes.
Scan receipts from anywhere
The Continia Mobile Expense App uses AI-powered data capture to scan and read receipts effortlessly. Pay, scan, and submit your expenses in under 30 seconds. Say goodbye to stashing receipts in your bag or desk drawer—your expense reports are completed quickly and hassle-free.
This scalable solution lets you add as many expense users as you need without increasing costs. Everyone—from the CEO to the sales team—can easily submit their expenses.
Import credit card transactions
Easily handle and reconcile employee expenses by automatically importing corporate credit card transactions. The solution integrates with major credit card providers, automatically creating an expense report using transaction details. If a receipt is missing, the system flags it and sends a reminder to the user.
Secure digital archiving
Eliminate the hassles of handling paper. With the Secure Archive feature, you can securely store, index, and preserve your data to ensure the integrity of your original expense documents while maintaining compliance. Track each document's journey from receipt to final bookkeeping entry for complete visibility and pull up your expense history in seconds! Recognized and certified in Germany as a trusted, audit-proof archiving solution.
Register mileage with ease
Eliminate manual calculations and guesswork! With Google Maps integration, you can enter your start and finish addresses for quick, accurate mileage calculations. Planning multiple stops? Easily add "via" points to track your entire journey. For frequent routes, create templates to save time on future submissions.
Direct integration with Business Central streamlines mileage approvals and reimbursements, making them a seamless part of the finance department's daily routine.
Gain full control over per diems
Travelling can become expensive quickly. With Expense Management, you can easily calculate daily allowances for accommodation and meals. Employees can quickly submit travel expense reports through the Expense Mobile App or Expense Portal, providing details about their travel periods, accommodations, and daily meals.
Streamlined approval workflow
Expense Management simplifies the approval process by automatically routing your expense report to the correct workflow. This reduces waiting times and speeds up reimbursements. All expense details, including attached receipts, per diems, and mileage, are easily accessible in Business Central. With this solution, you can review and approve documents anytime, anywhere.
Control purchase contracts
Save time and money by managing all your purchase contracts in one place. Expense Management provides a clear overview of your contracts and subscriptions, making it easier to stay organized. The Purchase Contracts feature sends automated reminders when a contract is up for assessment—ensuring you never pay for something you don’t use.
Travel and expense management for Business Central
Your daily tasks should be handled in one place: Business Central. That’s why Continia Expense Management isn’t just integrated—it’s built directly into your ERP system. This ensures unmatched efficiency, with expenses posted directly to your G/L accounts and dimensions. Plus, you’ll always have a clear, real-time overview of your travel and expense processes.
With Continia Expense Management, you gain a powerful solution designed to simplify every step of the expense process. It includes a mobile app for easy expense reporting, a browser-based Expense Portal for submitting and tracking expenses, and a Web Approval Portal that lets managers approve expenses from anywhere. Together, these tools take your expense management processes to the next level.
Simplify employee expense reporting with the Expense App
Ready to make expense reporting easier? The Continia Expense Mobile App is your solution for seamless corporate expense tracking in Business Central. Employees can capture receipts, upload files, or share PDFs directly from other apps on their phone—anytime, anywhere. With AI-powered scanning technology, you’ll experience fewer errors and never worry about lost receipts again.
With the Expense Mobile App, managing expenses is simple and fast:
- Create and submit expenses, per diems, and mileage reports effortlessly.
- Use the AI-powered Receipt Scanner for quick, accurate data entry.
- Group and track your expenses, including per diem and mileage.
- Easily check the status of all your expenses.
- Save time with templates for recurring expense types.
The Continia Expense Mobile App eliminates the hassle of manual reporting and paper receipts, making corporate expense tracking for Business Central smoother than ever—whether you’re on the go or in the office.
Easily access all your pending approvals anywhere
The Web Approval Portal is Continia’s standalone online solution for approvals. Designed to support managers and controllers, you get the ability to approve all document types without having to access Business Central and to keep all approvals in a centralized space - even across different companies.
Check out an Expense Management demo below
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Find your
webinar
Exciting and intriguing - join one of our webinars now!
Expense Management 2025 R1 – Latest features
April 10 2025 - 08:00
2025, Timezone UTC
Language: English
Expense Management 2025 R1 – Latest features - North America webinar
April 15 2025 - 15:00
2025, Timezone UTC
Language: English
Hear from our customers
With Expense Management, we now have a super-fast and simple expense process to submit, approve, and go! The travel expenses experience has never been better!
Aileen Aherne
Digital Marketing Manager@ Simply Dynamics
Digital Marketing Manager
Expense Management is a great advantage to our company. It is much more intuitive than any other product we've used in the past. It's such a huge time-saver for us, allowing us to capture documents, go fully digital, and eliminate the need for paper. The fact the solution is built inside Business Central made our lives so much easier, as our pilots were able to adopt the solution in no time.
Don Jenkins
VP of Finance and Tech@ Mayo Aviation
VP of Finance and Tech
I think it's a lot more fun for people to put in their travel expenses than before, which has largely improved getting a grip (on our finances).
Monique Jaqqam
CFO@ Basecamp
CFO
Feature overview
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Essential
Expense Mobile App
Available for iOS and Android
Manage expenses on the go with the Continia Expense Mobile App, accessible on both iOS and Android devices for quick and easy expense reporting.Saved receipts will be shown in the Mobile App and the Expense Portal.
Submit expenses
Submit expenses via the Expense Mobile App in just a few steps. Capture receipts, upload files, or share PDFs directly from your phone, fill out the required fields, and submit for approval.Create expense reports
Easily group expenses, mileage, and per diem into reports for a specific trip, project, or period. Users get a clear overview of their expenses, while approvers can review and approve all documents at once.AI-powered receipt scanning with autofill
Simplify expense reporting with AI-powered receipt scanning. Key details like amount, date, and description are automatically captured, while smart autofill suggestions use past merchant data to make the process even faster.VAT/sales tax input
AI Receipt Scanner automatically identifies and fills multiple VAT/sales tax entries on receipts for accurate processing.Quick attachment access
Easily view expense attachments directly from the allocation page for quick reference. Verify receipt details instantly without needing to switch between pages.Notifications in the Expense Mobile App
Receive pop-up notifications on your smartphone when expenses or settlements change status.Expense PortalAvailable as a browser-based web portal
Access the Expense Portal directly from your web browser. No downloads or installations are needed, making it easy to manage expenses from any device with an internet connection.Saved receipts will be shown in the Mobile App and the Expense Portal.
Submit expenses
Submit expenses via the Expense Portal in just a few steps—drag and drop your receipt, fill out fields, and submit for approval.Create expense reports
Easily group expenses, mileage, and per diem into reports for a specific trip, project, or period. Users get a clear overview, and approvers can approve all documents at once.AI-powered receipt scanning with autofill
Simplify expense reporting with AI-powered receipt scanning. Key details like amount, date, and description are automatically captured, while smart autofill suggestions use past merchant data to make the process even faster.VAT/sales tax input
AI Receipt Scanner automatically identifies and fills multiple VAT/sales tax entries on receipts for quick and accurate processing.Approval workflowsApproval workflow
Set up approval flows in Expense Management. Approvers can review expenses with attached receipts, approve, reject, hold, or forward them, and add comments or attachments as needed.Continia Web Approval Portal
Easily approve purchase documents, expenses, and sales documents across companies. Use the cross-company view to see all approvals in one place, filter by company or document type, and save time with streamlined workflows.Pre-approval of expense reports
Pre-approve report amounts so employees can confidently book trips, hotels, and other expenses. This feature is perfect for large and public companies that require upfront approvals.Enhanced Business Central user experienceAutozoom in BC add-in
Attached receipt images auto-scale to the add-in size, reducing manual adjustments.Posting details
The posting setup is a one-time setup, and this will be visible at all times on expense documents.Centralized comment access
View all comments for an expense report on one page under the Comment tab.Visible VAT amounts
VAT is displayed on the detailed expense pages for an easier overview.Business vendor posting
Post expenses to existing vendors when using corporate credit cards.Customization & configurationConfigurable fields
Manage app field configurations directly in Business Central.Create templates
Simplify recurring expenses with customizable templates.Edit approved documents
Allow selected users to edit approved documents in Business Central. Everything but the amount can be changed. Edited documents are stamped with the specific username.Job queue setup
Easily manage recurring tasks with the Job Queue Setup page. Create or remove entries with a single click for tasks like Continia Online synchronizations and approval email notifications.Auto-allocations using distribution codes
Easily allocate expenses automatically using distribution codes. Set percentages in the setup, and the system applies them to all expense types for accurate and efficient processing.Secure digital archivingSecure archive
Securely store digital bookkeeping documents in their original form.Automatic archiving
Easily retrieve original documents with Business Central’s standard Navigate function.Notifications & assistanceContinia Hub
Access a central in-app assistance hub designed for convenience and user feedback.In-app introduction videos
Quickly learn the basics with in-app videos that explain key features and workflows.In-app notifications
Stay updated with alerts on major releases or system issues affecting your Continia solution. You can easily unsubscribe if needed.Integration with other Continia solutionsDual purchase document processing
Easily process purchase invoices across Expense Management and Document Capture without duplicating transactions. While the attached invoice is processed with Document Capture's OCR, all its information remains within Expense Management for payment and refund handling.Built-in checks prevent double postings, ensuring a seamless and efficient workflow directly in Business Central.
Carbon accounting integration
Track emissions from expenses effortlessly with integration to Continia Sustainability, enabling accurate and streamlined carbon accounting. -
Credit Card Transactions
Credit card integration
Automatically import corporate credit card transactions into Business Central. Expense Management links transactions with registered expenses and notifies users in the app.
Automatic matchingSet up matching criteria in Business Central to pair imported credit card transactions with submitted expenses.
Auto-generate expensesThe system creates expenses using credit card transaction details. Users only need to add missing information and attach receipts before submitting.
RemindersExpense users receive reminders if receipts are missing for their transactions.
Agreement activation flowEasily activate agreements with a wizard in Business Central. Access the flow through "Request Activation of Agreement" to provide agreement details and start transactions.
Preserve bank transaction descriptionsEnsure bank transaction descriptions stay intact, preventing users from overwriting them and maintaining accurate expense records.
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Mileage
Available everywhere
Register and approve mileages seamlessly in the Expense Mobile App, Expense Portal, Web Approval Portal, and Business Central.
Expense App notificationsExpense Users receive pop-up notifications on their smartphone whenever a mileage's status changes.
Google Maps integrationAccurate mileage registration with Google Maps integration ensures correct reimbursements every time.
Add via point to mileageEasily add via points to your route for more flexible mileage tracking.
View mileage and routeAccess detailed mileage information, including a route map, directly in Business Central.
Capture locationAutomatically capture GPS locations to simplify mileage creation.
Create templateSave time by creating templates for recurring routes.
VAT calculationEasily calculate VAT refunds for mileage fuel rates to support tax deductions (available in the UK).
Define rules on attachmentsSet rules for mileage-related attachments to maintain full control and compliance.
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Per Diem
Available everywhere
Register and approve per diems seamlessly in the Expense Mobile App, Expense Portal, Web Approval Portal, and Business Central.
Expense App notificationsExpense Users receive pop-up notifications on their smartphone whenever a per diem’s status changes.
Calculate daily budgetCalculate spending based on days, meals, and specific country requirements for accurate budgeting.
Rate setup & calculationHandle everything that relates to Per Diem, including rate setup and amount calculation, directly in Business Central.
Exchange ratesEnable multi-country trips with accurate per diem rates by setting up cross-border destinations in Expense Management.
Daily allowance submissionsSubmit per diem directly from the Expense Mobile App or Expense Portal for quick processing.
Create templatesSet up rates and required fields as templates in Business Central to streamline per diem management.
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Purchase Contracts
Manage recurring costs from one place
Manage all your recurring costs from inside your Business Central.
Review contractsReview contracts easily in the user-friendly Web Approval Portal.
Auto-approve recurring expensesAutomatically approve expenses that are linked to existing purchase contracts.
Easy overview of renewal datesStay on top of contracts and subscriptions with a clear overview of renewal dates.
Email notifications for reviewReceive email reminders to review contracts before they renew automatically.
History and statistics right at handAccess purchase contract history and statistics instantly when needed.
Start your free trial today
See Continia Expense Management in action with a free trial directly from Microsoft AppSource. Explore how our solutions enhance productivity, simplify workflows, and bring powerful functionality to your Business Central experience—all at no cost.
Frequently asked questions
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What is the best way to manage travel and expenses in Microsoft Dynamics 365 Business Central?
Microsoft Dynamics 365 Business Central offers robust options for managing travel and expenses efficiently. By using an automated expense management solution, like Continia Expense Management, you can streamline your processes, reduce errors, and ensure that all travel, per diem, and mileage expenses are accurately tracked and reported. This simplifies approvals, reduces manual entry, and keeps finance teams informed in real-time.
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How does automated expense tracking benefit businesses using Microsoft Dynamics 365 Business Central?
Automated expense tracking in Business Central saves time and minimizes human error. Employees can submit expenses on the go, while finance teams get a real-time view of all transactions. Automated tracking allows for seamless reimbursement processes, compliance with company policies, and better overall expense management, leading to more accurate financial data and increased productivity.
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What are the main benefits of using a travel and expense solution for Business Central?
Using a travel and expense solution embedded within Business Central provides multiple benefits: it automates expense approvals, enhances visibility into spending, ensures policy compliance, and simplifies tax and audit preparation. With a dedicated solution, you can capture expenses like per diem and mileage automatically, freeing up finance teams to focus on strategic activities. Choosing a solution that is fully embedded in Business Central makes it even easier for finance teams to handle expenses.
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Can I track per diem and mileage expenses automatically in Business Central?
Yes, with a specialized expense management solution integrated into Business Central, tracking per diem and mileage is fully automated. Employees can log their mileage and scan receipts with a dedicated app and apply relevant per diem rates, ensuring precise reimbursement and compliance with company policies. This helps businesses save time and maintain accurate expense records.
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How does mileage tracking work in a Business Central-integrated expense management system?
Mileage tracking within a Business Central-embedded system leverages GPS data or manual entries to accurately capture travel distances. The system calculates reimbursements based on company policies or government-set mileage rates, ensuring accurate compensation for employees while providing finance teams with reliable data for reporting and compliance.
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Why is automating employee expense tracking important?
Automating employee expense tracking streamlines processes, reduces errors, and improves employee satisfaction. For companies using Microsoft Business Central, automation eliminates manual entry, speeds up reimbursements, and provides detailed insights into spending patterns. This automation is especially useful for tracking complex expenses like travel, per diem, and mileage.
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What should finance professionals look for in a Business Central-compatible expense management solution?
Finance professionals should seek a solution that offers complete integration with Business Central, and supports automated tracking of travel, per diem, and mileage expenses, and has robust reporting tools. Additional considerations include ease of use, mobile app for employees, and a dedicated web app for approvals anywhere.
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How can Microsoft Business Central users streamline travel and expense reporting?
Users of Business Central can streamline travel and expense reporting by using a dedicated expense management solution that’s embedded in their ERP system. This enables automated entry and tracking of expenses, instant access to transaction data, and easy report generation for compliance and financial analysis. These features improve efficiency and reduce the time spent on manual expense management. With a mobile app for expense reporting and dedicated approval tool available anywhere for managers, the organization has a robust expense setup that will free up time - even beyond the finance department.