Customer success story 

SEIN

Automated 1,000+ invoices a month: See how a Spanish industrial supplier turbocharged their AP in Business Central with AI and templates.

A need for efficiency

With just two people handling all financial operations, SEIN’s finance department was under constant pressure. Processing around 1,000 invoices every month, they found themselves struggling to keep up—manual data entry was eating into valuable time.

They needed a solution that could save time, reduce errors, and streamline their workflow. That’s when they discovered Continia Document Capture—an AP automation tool that transformed the way they managed invoices in Business Central, bringing new levels of efficiency to their day-to-day operations.

Getting rid of the bottlenecks

After a webinar hosted by Continia and their Dynamics Partner, Triangle, SEIN saw Document Capture's potential firsthand. The capabilities demonstrated in the session convinced them to proceed with the implementation. "After seeing what was possible, we decided to take on the project," explained Leire Azkarate, who leads administration at SEIN.

Before implementing Document Capture, SEIN’s finance team had to manually register every single invoice—an overwhelming task for a small team. This significant workload limited their ability to focus on higher-value financial activities. "It was a really time-consuming task before" recalls Maria Gerrikabeitia, the employee responsible for handling invoices.

Once setup, the rest was easy

Getting started with the solution took some effort—SEIN’s finance team had around four to five meetings with their implementation partner to get everything up and running. But once they configured templates for each supplier, the process quickly became more manageable. “It was a little overwhelming at first, but then we set up all the templates on our own—after that, it was easy,” says Leire Azkarate.

The templates help structure supplier data, and when combined with Document Capture’s AI-powered scanning, each invoice is processed and approved with near-zero errors. Because the templates are tailored to each vendor, data accuracy is significantly improved. “The templates make it easier and faster to handle each supplier," Maria adds.

The team also has high hopes for further advancements in AI: "That will make the matching process even more precise, helping us save even more time and reduce errors."

A future-proofed finance department

By reducing time spent on repetitive tasks, the finance team can now focus on higher-value activities. "Now, we just have to check and confirm invoices instead of entering all the information manually," Maria Gerrikabeitia explains. SEIN is also considering expanding their use of Document Capture to include scanning and matching delivery notes for even greater efficiency.

"For each invoice, we save at least 4–5 minutes of manual work. When you multiply that by 1,000 invoices a month, it’s a huge time saver!"
Maria Gerrikabeitia, Finance @ SEIN

Seamless integration with Business Central

One of the key benefits for SEIN is Document Capture’s native integration with Business Central. "For us, it’s important to work within the same system and not have to switch to another platform," Leire emphasizes. Automating invoice processing has saved SEIN considerable time. "For each invoice, we save at least 4–5 minutes of manual work. When you multiply that by 1,000 invoices a month, it’s a huge time saver," says Maria. The automation also minimizes human errors, making the process more accurate and reliable.

A more efficient and scalable AP Process

Since adopting Continia Document Capture, SEIN has improved their invoice processing workflow. The automation, supplier templates, and seamless integration with Business Central have given Maria and Leire their time back with significant time savings and improved accuracy. "The process is faster, more accurate, and just easier for us to do all the work we need to do," says Maria. As SEIN continues to optimize their financial processes, they are well-positioned for future growth and efficiency gains.

Continia Document Capture

SEIN made the most of their finance team allowing them to handle most of their invoices with automation and easy-to-use templates—with even more automation in the pipeline. Want to know how your business can benefit?

Learn more about Continia Document Capture