Grupo Dino

From overload to automation

Discover how Grupo Dino transformed their financial processes with Continia Document Capture  


Grupo Dino, a leading distributor of cleaning products and machinery in Spain, faced increasing demands on their operational and financial departments.

To meet these challenges, Grupo Dino turned to their trusted Microsoft Partner, Navex Consulting. They recommended the AP Automation solution Continia Document Capture. That decision has transformed operations and improved efficiency for the company. 

The challenge 

Grupo Dino’s finance department faced an overwhelming amount of manual work re-billing franchises for customer invoices. This was leading to operational delays and employee stress. Although the department generated one third of the revenue, the growing complexity of managing thousands of documents each month meant that they needed a more efficient solution.   

The solution: Document Capture  

Grupo Dino chose Continia Document Capture for its seamless integration with Microsoft Business Central.  

“The fact of being built inside Microsoft Dynamics, makes the task of document integration much easier. Once you set it up, it is a native feature,” says Germán Martín Ruiz-Berdejo from Grupo Dino 

Implementing a built-inside solution eliminated the need for external tools and integrations. This, combined with the ease of use and powerful automation capabilities, made Document Capture the ideal choice for Grupo Dino’s growing needs. 

Real results with Continia 

Grupo Dino not only eased their daily operations, they also made it possible to facilitate growth by taking on more new customers.

24,500

Documents handled in less than 2 years

700

Operational customers
serviced

15,000

Invoices
processed

Automating for efficiency

With Continia Document Capture, Grupo Dino’s finance team quickly streamlined and automated document processing. This powerful solution enabled the team to efficiently handle a high volume of orders with ease, eliminating delays and minimizing the risk of errors.

"We receive an email, and in 5 or 10 clicks, we already have the invoice posted," explains Germán Martín Ruiz-Berdejo.

This level of automation saves the company countless hours of manual work, which collectively add up to save entire business days every month, freeing up time for more value-added and strategic tasks.

 

High-level automation eliminates manual tasks 

One of the standout features for Grupo Dino has been Document Capture's ability to process all types of documents. This level of automation eliminates repetitive tasks and streamlines the invoicing workflow. For instance, if a hotel places multiple small orders throughout the month, Document Capture consolidates all the delivery notes and processes the corresponding invoices automatically. Germán Martín Ruiz-Berdejo elaborates: 

“This automation avoids repetitive manual work; we really don't have to "do anything" in this whole process.” 

The solution's simplicity and ease of use have been critical success factors. Employees were able to adapt quickly to the new workflows, thanks to comprehensive training and dedicated support provided by their Business Central partner, Navex Consulting.

Combined with Navex Consulting's expertise, the solution's intuitive interface and robust functionality ensured a seamless and efficient transition.

“The fact of being built inside Microsoft Dynamics makes the task of document integration much easier. Once you set it up, it is a native feature”


Germán Martín Ruiz-Berdejo, Sales @ Grupo Dino

A strong partnership with Navex Consulting 

Grupo Dino credits much of their success with Document Capture to the support they received from their partner, Navex Consulting. Navex's training, installation, and daily support have ensured that Grupo Dino could fully leverage the capabilities of Document Capture. 

Continia's global partner network is crucial in delivering tailored expertise and industry knowledge to meet each customer's unique needs.

Partners like Navex Consulting possess a deep understanding of local markets and specific business challenges, ensuring solutions are effectively implemented and aligned with clients' operational requirements.

Keeping up with demand - and the future 

Since implementing Continia Document Capture in early 2023, Grupo Dino has processed over 24,500 documents and issued nearly 15,000 invoices for 700 operational customers. Without Document Capture, the company would have struggled to keep up with the growing demand. 

The efficiency gained from Document Capture has resulted in faster processing times, reduced errors, and a more streamlined workflow. With Continia, Grupo Dino is well-positioned to continue growing and expanding its operations.

The solution has not only solved their immediate challenges but also provided a scalable platform to handle future business growth. 

“If it were not for this tool, we would not have been able to take on new customers - we would be working 24/7.”


Germán Martín Ruiz-Berdejo, Sales @ Grupo Dino

Continia Document Capture

With Continia Document Capture, Grupo Dino saves time every day -  allowing them to expand their business. Want to see how Continia can help your business? 

Learn more about Continia Document Capture